How Does a WMS handle batch and expiry date tracking?

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How Does a WMS handle batch and expiry date tracking?

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In today’s competitive market, efficient warehouse management is more than just a necessity—it’s a strategic advantage for any business dealing with physical goods. Among the myriad challenges that warehouse managers face, one stands out: the complex task of tracking batches and expiry dates. This is where a Warehouse Management System (WMS) becomes an invaluable asset. But what are the specific functionalities that a WMS offers for this purpose? Let’s delve deeper into this subject.

Understanding the importance of batch and expiry date tracking

Before we explore the role of a WMS in this context, it’s crucial to grasp what batch and expiry date tracking are and why they hold such significance. A batch refers to a specific group of products that are produced or received simultaneously. These products usually share similar characteristics, such as production date, quality, and more. The expiry date, meanwhile, is the time limit within which a product remains safe and effective for consumption or use.

For industries like food and beverages, pharmaceuticals, and cosmetics, the importance of tracking batches and expiry dates cannot be overstated. This is not just about compliance with regulations; it’s about ensuring the highest levels of consumer safety. Proper tracking mechanisms can prevent the sale or use of products that have passed their expiry date, thereby reducing health risks and potential legal liabilities.

The role of a WMS in batch and expiry date tracking

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  • Automation for accuracy

Modern WMS solutions, such as Copernico WMS by VGS Software, go beyond basic functionalities by automating the tracking process. When a new batch arrives, the system automatically logs essential details like the production date and the expiry date. This level of automation minimizes human error, making the entire operation more reliable and efficient.

  • FEFO over FIFO: A Strategic choice

Traditional warehouse systems often use the FIFO (First In, First Out) method for product dispatch. However, an advanced WMS employs the FEFO (First Expired, First Out) strategy. This ensures that products nearing their expiry dates are prioritized for dispatch, thereby reducing waste and maximizing product freshness.

  • Real-Time alerts and notifications

A robust WMS will offer real-time alerts and notifications about products that are close to their expiry dates. This feature empowers warehouse managers to make informed decisions swiftly, whether that means moving products to designated “quick sale” zones or removing them from inventory if they’ve expired.

  • Comprehensive real-time visibility

With a WMS, you’re not just tracking inventory; you’re gaining a real-time, comprehensive view of all product batches and their corresponding expiry dates. This level of visibility is crucial for effective planning and ensures that no product is overlooked or wasted.

  • Seamless Integration with Other Systems

The power of a modern WMS like the one offered by VGS Software extends to its ability to integrate seamlessly with other enterprise systems, such as ERP or point-of-sale systems. This ensures a smooth flow of information about batches and expiry dates across the entire supply chain, from manufacturing to retail.

  • Detailed history and traceability

In the event of a product recall or an external audit, having a detailed history and traceability of all product batches is invaluable. A WMS provides this level of detail, allowing companies to act swiftly and decisively in any situation that may arise.

  • Sustainability through waste reduction

By ensuring that products are sold or utilized before their expiry dates, a WMS contributes to reducing waste. This is not just an economic benefit; it’s a step towards more sustainable business practices that have a lesser impact on the environment.

How VGS software can elevate your warehouse management

Managing batches and expiry dates efficiently is not just a regulatory requirement; it’s a cornerstone for maintaining product quality and safeguarding consumer health. Copernico WMS by VGS Software is designed to offer the tools and features you need for precise and efficient management.

If you’re grappling with challenges in your warehouse operations and are keen to optimize your logistical processes, VGS Software is your go-to solution. With a rich history spanning over 20 years in the industry, we specialize in helping businesses like yours increase productivity, reduce operational costs, and achieve higher levels of efficiency. Reach out to us to discover how we can assist you in transforming your logistics center into a state-of-the-art facility.


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